A/P and Database Manager

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A/P and Database Manager | Position Description

YWCA Dayton, dedicated to the empowerment of women and the elimination of racism, seeks a laser-focused, dedicated person to be an integral part of our team. The A/P and Database Manager is responsible for maintaining financial ledgers and organizational databases and effectively communicating the information within.  The A/P and Database Manager has a demonstrated high level of professionalism and interpersonal communication skills.  He/she is responsible for providing organized, proactive and flexible support in order to meet the needs of the organization efficiently and accurately and supports the vision, mission, and values of YWCA Dayton.


  • Provide direct management of organizational databases (Raiser’s Edge and payroll allocations databases), ensuring that reports produced are timely and accurate, including financial software and development software
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Assist with maintaining development database and entering donor/contribution information
  • Provide data to assist management and programs with information and grant requests; assist with organizing, implementing, and evaluating programs and fundraising
  • Perform database maintenance functions such as maintaining user ID’s and security levels, facilitating backup procedures, auditing entries for accuracy and managing necessary changes
  • Obtain and maintain approval, coding, and input of invoices
  • Ensure cash management, including disbursements, deposits, and payments for organizational health
  • Maintain technical knowledge of database functionality, records, files, and software updates
  • Assist and maintain all general accounting functions, including entries, budget, audit, and reporting
  • Assist with various administrative needs of Business Office as needed
  • Act as point of contact to internal staff


  • Proven high level of professionalism and poise during interpersonal interactions
  • Experience working with people of diverse backgrounds and cultures
  • Demonstrated problem-solving skills
  • Flexibility, with the ability to handle many tasks with few errors
  • Exceptional, proven organizational skills
  • Strong verbal and written communication skills
  • Excellent computer skills, with the ability to quickly learn new programs
  • Discretion regarding confidential information
  • Demonstrated commitment to, and championing of, the organizational mission and vision
  • Must be able to work independently and be an enthusiastic self-starter, who is intelligent, highly creative, and innovative in planning; hard-working, punctual, detail-oriented, and personable, with strong multi-tasking and organizational skills


  • Minimum of an associate degree in accounting, business, or similar is required or 5 years of AP and/or data entry/management experience
  • Experience working with Raiser’s Edge and payroll allocations databases
  • Progressive learner
  • Experience working in deadline-driven environments
  • Able to work well in a team environment, handle multiple assignments, and meet deadlines


  • Must be responsive to the needs and requests of clients, residents, staff and Board of Directors.
  • Must extend courtesy, friendliness and overall respect to all of the above.
  • Will collaborate with other staff and/or departments to meet the needs of the organization.
  • Will be available to times and events when evenings and weekends will be required to fulfill duties.


  • Listens well, shares work-related information, is open to others’ perspectives, work styles and
  • Willingly collaborates and cooperates with others in the organization.
  • Develops effective working relationships at all levels and values these relationships as critical to
    effective work.
  • Ability to address conflict in a respectful manner.
  • Expresses ideas clearly and effectively both verbally and in writing.


  • Ability to prioritize work to meet deadlines.
  • Consistently follows through on projects and issues.
  • Flexible, adaptable and responsive to change.
  • Ability to adequately respond to requests and demands in a timely manner.
  • Adept at modifying plans/strategies as needed to best meet the needs of those involved.


TO APPLY: Please submit a letter of interest and your résumé to:
Human Resource Department
141 W. Third St.
Dayton, Ohio 45402

YWCA Dayton Culture and Values
Empowering Women and Eliminating Racism
YWCA Dayton is part of the largest and oldest multicultural women’s organization in the world; we leverage that collective strength into a unified movement joined through the comprehensive mission of eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.

Founded in 1870, YWCA Dayton lives its mission and is a champion of women and girls in three key ways: direct service programming, community outreach and education, and advocacy and public policy support. Our core services are focused on preventing and responding to gender-based violence; supporting women’s economic empowerment; strengthening women and girls’ leadership development; and advocating for legislation and policies that promote racial and social justice for women and girls.

These include:

  • Emergency shelter and crisis support services for women and children fleeing domestic violence
  • Crisis and counseling services for survivors of sexual assault, human trafficking, and stalking
  • Affordable housing and life skills training for single women transitioning to independent living from homelessness or abuse
  • Housing assistance for women and children who have experienced domestic violence and families who are experiencing sudden homelessness
  • Girls LEAD!, an in-school, after-school, and summer camp empowerment and education program for girls 11-18

YWCA Dayton continues to be a touchstone, a stepping stone, or a resting stone for more than 100 women and children, every day. We are constantly working to ensure that the Miami Valley community will always have amidst its future, a place dedicated to empowering women and eliminating racism.

Need help? It starts with a call.

If you are in immediate need of assistance, call 911.

24/7 Crisis & Domestic Violence Hotline: 937-222-SAFE (7233)