Executive Assistant to the President and CEO | Position Description
YWCA Dayton, dedicated to the empowerment of women and the elimination of racism, seeks a dedicated person to be an integral part of the team. The Executive Assistant to the President and CEO serves as the right hand for the President and CEO of YWCA Dayton; a primary point of contact for internal and external constituencies on all matters pertaining to the President and CEO, serves as a liaison to the board of directors and executive team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working in an environment that is mission-driven, results-driven and community oriented. The ideal individual will expect excellence and exercise good judgment in all situations. This person supports the vision, mission and values of YWCA Dayton.
- Provide comprehensive support services to the President and CEO that ensures outstanding communication and responsiveness.
- Provide sophisticated calendar management; prioritizes inquiries and requests, troubleshoots conflicts with little guidance, makes judgments and recommendations to ensure smooth day-to-day engagements.
- Support the President and CEO with internal and external communications, sometimes confidential, including compiling, organizing and refreshing documents for all meetings.
- Plan, coordinate and ensure the President and CEO’s schedule is followed and respected; acts as “gatekeeper” for direct access to the President and CEO’s time and office.
- Prepare and edit correspondence, presentations, reports, and memos, and communicates directly and professionally, and on behalf of the President and CEO, to Board members, donors, staff, and others.
- Serve as liaison to Board of Directors and onboard new Board members, providing tools and resources needed to successfully serve YWCA Dayton’s mission and vision.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provide a bridge for smooth communication between the President and CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with the executive team.
- Work closely and effectively with the President and CEO to keep her abreast of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the President and CEO updated.
- Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects for the President and CEO, some of which may have organizational impact.
- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President and CEO’s ability to effectively lead the company.
- Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.
EDUCATION, SKILLS & EXPERIENCE:
- Bachelor’s degree required.
- Strong work tenure: 5-10 years of experience supporting C-Level Executives, preferably in a non-profit organization.
- Highly proficient in Microsoft Office (Outlook/365, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
- Knowledge of office management systems and procedures.
- Working knowledge of general office equipment.
- Proven high level of professionalism, poise, and maturity in both work and interpersonal interactions, and is adept at making others feel welcome.
- Punctual, with exceptional verbal and written communication skills, organizational skills, and a high level of attention to detail; thinks of every eventuality and contingency and prepares the President and CEO accordingly. Punctual.
- Ability to be successful when dealing with all personalities and agility to work in a fast-paced, high-needs, and high-standards environment.
- Experience working with people of diverse backgrounds and cultures.
- Demonstrated commitment to and championing of the organizational mission and vision.
- Demonstrated critical thinking, analytical thinking, and problem-solving skills.
- Self-motivated; anticipates the needs of the business and translates thoughts, feelings, and ideas into action; is able to connect threads and proactively move through next steps with little direction.
COMMITMENT TO SERVICE:
- Must be responsive to the needs and request of staff, volunteers, donors and Board of Directors.
- Must extend courtesy, friendliness and overall respect to all of the above.
- Will collaborate with other staff and/or departments to meet the needs of the organization.
- Will be available to times and events when evenings and weekends will be required to fulfill duties.
- Listens well, shares work-related information, is open to others’ perspectives, work styles and methods.
- Willingly collaborates and cooperates with others in the organization.
- Develops effective working relationships at all levels and values these relationships as critical to effective work.
- Ability to address conflict in a respectful manner.
- Expresses ideas clearly and effectively both verbally and in writing.
- Ability to prioritize work to meet deadlines.
- Consistently follows through on projects and issues.
- Flexible, adaptable and responsive to change.
- Ability to adequately respond to requests and demands in a timely manner.
- Adept at modifying plans/strategies as needed to best meet the needs of those involved.
ANTICIPATED SALARY AND BENEFITS:
- $45,000-50,000 annually
- Health, dental and vision coverage
- Paid parental leave
- Generous PTO and holiday pay
- Life and AD&D insurance
- Long term disability
- Employee Assistance Program
- YWCA Retirement Fund
YWCA Dayton Culture and Values
Empowering Women and Eliminating Racism
YWCA Dayton is part of the largest and oldest multicultural women’s organization in the world; we leverage that collective strength into a unified movement joined through the comprehensive mission of eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.
Founded in 1870, YWCA Dayton lives its mission and is a champion of women and girls in three key ways: direct service programming, community outreach and education, and advocacy and public policy support. Our core services are focused on preventing and responding to gender-based violence; supporting women’s economic empowerment; strengthening women and girls’ leadership development; and advocating for legislation and policies that promote racial and social justice for women and girls.
- Emergency shelter and crisis support services for women and children fleeing domestic violence
- Crisis and counseling services for survivors of sexual assault, human trafficking, and stalking
- Affordable housing and life skills training for single women transitioning to independent living from homelessness or abuse
- Housing assistance for women and children who have experienced domestic violence and families who are experiencing sudden homelessness
- Girls LEAD!, an in-school, after-school, and summer camp empowerment and education program for girls 11-18
YWCA Dayton continues to be a touchstone, a stepping stone, or a resting stone for more than 100 women and children, every day. We are constantly working to ensure that the Miami Valley community will always have amidst its future, a place dedicated to empowering women and eliminating racism.