Coordinated Entry Specialist

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Coordinated Entry Specialist | Position Description

YWCA Dayton, dedicated to the empowerment of women and the elimination of racism, seeks an energetic, dedicated person to be an integral part of our team. The Coordinated Entry Specialist is responsible for assisting agency clients/residents with obtaining and maintaining housing through a Housing First Model. The Coordinated Entry Specialist, as part of the Housing program, will provide culturally-inclusive and trauma-informed services to ensure access to housing resources for all YWCA Dayton clients and residents. This person embodies the vision, mission and values of YWCA Dayton.


  • Serve as YWCA Dayton lead and primary contact for all coordinated entry projects and with coordinated entry partners.
  • Complete and review Montgomery County housing assessments with Shelter, Housing, and Outreach clients within each program’s timeline.
  • Engage in creative problem-solving conversations with clients to find alternative solutions to housing needs including guidance on tenant rights and safety planning.
  • Coordinate transfer meetings with program staff to review initial housing case plan.
  • Ensure and monitor quality process and team readiness while meeting housing goals for individuals and families in the domestic violence shelter and housing programs.
  • Connect clients with appropriate housing programs for services and resources to ensure the retention of permanent housing.
  • Assess and identify client barriers to achieving of housing goals.
  • Advocate for clients and actively participate with interdisciplinary team to identify and maintain viable housing options.
  • Maintain timely, accurate and on-going documentation in individual client files via electronic record-keeping software, paper charts, and reports following contract requirements, agency and department policies and procedures.
  • Maintain regular communication and provide status updates to clients on the coordinated entry waitlist.
  • Work closely with agency staff and community partners to develop, implement, and evaluate program success and to modify program components as deemed necessary.
  • Complete timely program reports.
  • Attend agency and department meetings.
  • Represent YWCA Dayton at interagency and networking meetings.
  • Perform other tasks as assigned and required by program goals and objectives.


  • Agile and able to handle emergency situations.
  • Sensitivity to the needs of families in crisis.
  • Strong analytical skills – able to solve problems, make decisions, perform crisis intervention, etc.
  • Ability to prioritize tasks.
  • Willing to follow supervisory directions and attend trainings, staff meetings and conferences as needed for the position.
  • Good computer skills, with the ability to maintain accurate electronic records.
  • Good communication and interpersonal problem resolution skills.
  • Working knowledge of typical needs and issues of target population.
  • Knowledge and understanding of domestic violence, homelessness and interventions in residential settings.
  • Flexibility, creativity, self-motivation and the ability to establish rapport with a culturally diverse population.


  • Bachelor’s degree in a related field preferred.
  • Experience in housing and domestic violence services.
  • 2-3 years of experience in administrative services, preferably a social services or nonprofit environment.


  • Must be responsive to the needs and requests of clients, residents, staff and Board of Directors.
  • Must extend courtesy, friendliness and overall respect to all of the above.
  • Will collaborate with other staff and/or departments to meet the needs of the organization.
  • Will be available to times and events when evenings and weekends will be required to fulfill duties.


  • Listens well, shares work-related information, is open to others’ perspectives, work styles and
  • Willingly collaborates and cooperates with others in the organization.
  • Develops effective working relationships at all levels and values these relationships as critical to
    effective work.
  • Ability to address conflict in a respectful manner.
  • Expresses ideas clearly and effectively both verbally and in writing.


  • Ability to prioritize work to meet deadlines.
  • Consistently follows through on projects and issues.
  • Flexible, adaptable and responsive to change.
  • Ability to adequately respond to requests and demands in a timely manner.
  • Adept at modifying plans/strategies as needed to best meet the needs of those involved.


  • $35,088 – 36,088 annually
  • Health, dental and vision coverage
  • Paid parental leave
  • Generous PTO and holiday pay
  • Life and AD&D insurance
  • Long-term disability
  • Employee Assistance Program
  • YWCA Retirement Fund
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YWCA Dayton Culture and Values
Empowering Women and Eliminating Racism
YWCA Dayton is part of the largest and oldest multicultural women’s organization in the world; we leverage that collective strength into a unified movement joined through the comprehensive mission of eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.

Founded in 1870, YWCA Dayton lives its mission and is a champion of women and girls in three key ways: direct service programming, community outreach and education, and advocacy and public policy support. Our core services are focused on preventing and responding to gender-based violence; supporting women’s economic empowerment; strengthening women and girls’ leadership development; and advocating for legislation and policies that promote racial and social justice for women and girls.

These include:

  • Emergency shelter and crisis support services for women and children fleeing domestic violence
  • Crisis and counseling services for survivors of sexual assault, human trafficking, and stalking
  • Affordable housing and life skills training for single women transitioning to independent living from homelessness or abuse
  • Housing assistance for women and children who have experienced domestic violence and families who are experiencing sudden homelessness
  • Girls LEAD!, an in-school, after-school, and summer camp empowerment and education program for girls 11-18

YWCA Dayton continues to be a touchstone, a stepping stone, or a resting stone for more than 100 women and children, every day. We are constantly working to ensure that the Miami Valley community will always have amidst its future, a place dedicated to empowering women and eliminating racism.